Document management software lets organizations to collect, organize and store files in any format. Its powerful features support an efficient workflow, decrease manual data entry tasks and help automate business processes. It also helps to reduce conflicting data as well as communication errors and inefficient delays while allowing teams to collaborate with confidence.
Documents can be tagged to assist users organize information and locate it easily, whether they’re scanned in or digitally sourced. This can also simplify the lifecycle of documents, thanks to built-in workflows that can automatically move it through pre-defined steps to ensure a smooth transition.
In a world where employees frequently work on projects outside of work–whether it’s for a client meeting or a project launch, or a conference call, document management systems provide an integrated repository that makes it easy to access and share files from anywhere. It also eliminates the need to search for files across various devices, apps, or cloud-based platforms–a major time-waster that could lead to disappointment and missed opportunities.
Many document management systems offer an application for mobile devices that allows employees working from remote locations to capture information, which is then transferred to the central repository when internet connectivity is restored. The streamlining of workflows and a secure user-friendly interface help businesses increase productivity. Hightail, for example, offers a free plan and affordable plans for creative businesses who rely on large images or videos. It also supports offline mode, which means that team members can continue to work without an internet connection and upload their work when they return back to the office.